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What happens if a job posting has no salary range?

In the growing list of jurisdictions that require pay ranges in job postings — including California, Colorado, Washington, New York, and Illinois — omitting one can lead to agency complaints, civil penalties that generally run from a few hundred dollars up to $10,000 per violation, and in some states private lawsuits. It is the most common issue FairHire's auditor flags, and usually the fastest to fix: add a good-faith range before the posting goes live.

As of this writing, roughly a dozen states — plus Washington, D.C., and cities like New York — generally require a good-faith pay range in job postings. When a posting omits one, the typical sequence is a complaint to the state labor agency, a notice to the employer, and civil penalties if the posting is not fixed. Penalties are usually assessed per violation — often per posting — so a single template reused across many openings can multiply exposure quickly.

The sharper risk is private litigation. In Washington, hundreds of proposed class actions were filed over missing salary ranges, seeking statutory damages of $5,000 per applicant, before a 2025 amendment (effective July 27, 2025) softened the law: statutory damages are now $100 to $5,000 per violation, and through July 27, 2027 employers get five business days to cure after written notice. Colorado's labor department, for its part, has reported thousands of posting complaints and citations with fines totaling more than $800,000.

Missing pay ranges are FairHire's most common flag family largely because remote hiring puts one ad in many jurisdictions at once. A "Remote (US)" listing with no range can sit under California, Colorado, Washington, New York, and Illinois rules simultaneously — which is why many multi-state employers simply post a range everywhere and follow the strictest applicable law. Several of these statutes were amended in 2025 and 2026, so confirm current rules with counsel.

Risky phrasing

Compensation: Competitive salary, commensurate with experience. Remote — open to candidates anywhere in the U.S.

Compliant rewrite

Compensation: $72,000–$94,000 per year, depending on experience and location, plus medical/dental coverage, 401(k) match, and annual bonus eligibility. Remote — open to candidates anywhere in the U.S.

The law at a glance

Law
Multiple state pay transparency statutese.g., Cal. Lab. Code § 432.3; Colo. Rev. Stat. § 8-5-101 et seq.; RCW 49.58.110; N.Y. Lab. Law § 194-b; 820 ILCS 112 (as amended eff. 2025)
Who’s covered
Varies by jurisdiction: Colorado reaches any employer with at least one Colorado employee; New York State and New York City start at 4 employees; California, Washington, and Illinois at 15; Massachusetts at 25; Minnesota at 30. Counting rules also vary: California, Washington, Illinois, and New Jersey generally count employees company-wide (California needs just one employee working in-state), while Massachusetts counts only employees whose primary place of work is in the state.
Penalties
Civil penalties are generally assessed per violation and vary widely by state — for example, $100 to $10,000 in California, $500 to $10,000 in Colorado, up to $500/$2,500/$10,000 on an escalating scale in Illinois, up to $1,000–$3,000 in New York State, up to $300/$600 in New Jersey, and up to $250,000 for uncured or willful violations in New York City — enforced by the state labor department or, in NYC, the Commission on Human Rights. In Washington, applicants can instead seek statutory damages of $100 to $5,000 per violation in court.

What that means for a posting

  • Post a good-faith range with a real minimum and maximum — the pay you actually expect to offer for the role, not "$0–$500,000" or "competitive salary DOE."
  • Add a general description of benefits and other compensation (bonus, commission, equity) — Colorado, Washington, Illinois, Minnesota, and New Jersey generally require this alongside the range.
  • Treat remote postings as covered in every state where the job could be performed; that is how most of these laws are written.
  • Apply the same rules to internal postings — several states cover promotion and transfer announcements too.
  • If you receive a notice, fix the posting immediately: cure windows run as short as 2 business days in Massachusetts and 5 in Washington, 14 days in Illinois, and 30 days in New York City.
  • Keep a record of how you set each range — regulators and courts look for a genuine good-faith estimate, and California's 2026 amendment (SB 642) tightened that definition to the range the employer reasonably expects to pay upon hire.

Remote and out-of-state postings

Most posting-mandate states cover any job that could be performed there, including remote roles — Colorado, California, Washington, New York, and Illinois all generally treat a nationwide "Remote (US)" posting as within reach; Colorado's labor department has even taken the position that saying "Coloradans need not apply" does not remove a remote posting from coverage, and California guidance covers any position that may ever be filled in-state, in person or remotely. One remote posting can therefore be governed by several state laws at once, so multi-state employers commonly include a range that satisfies the strictest applicable law rather than trying to geofence listings.

How it’s actually enforced

Enforcement is real but usually starts with notice, not a fine. Colorado's Department of Labor and Employment has reported receiving more than 2,800 posting complaints, issuing more than 600 voluntary compliance letters, and imposing citations with fines totaling over $800,000. Washington saw hundreds of proposed class actions over missing ranges, seeking $5,000 per applicant. The softening side: Washington's 2025 amendment (SB 5408, signed May 20, 2025, effective July 27, 2025) set statutory damages at $100–$5,000 per violation and added a five-business-day cure period after written notice through July 27, 2027; New York City assesses a $0 penalty for a first violation cured within 30 days; Massachusetts starts with a warning plus a two-business-day cure through October 29, 2027; and California waives a first posting penalty once the employer shows all postings have been updated.

Common follow-ups

Can a job applicant sue us over a posting with no salary range?+

In some states, yes. Washington gives applicants a private right of action with statutory damages of $100 to $5,000 per violation — and the state supreme court held in September 2025 (Branson v. Washington Fine Wine & Spirits) that applicants do not have to prove they were "bona fide" candidates — though since July 27, 2025 they must first give written notice and allow five business days to cure (a cure right that runs through July 27, 2027). New York City's law lets current employees bring claims against their own employer. New York State, by contrast, provides no private right of action; complaints go to the Department of Labor, which is the model most other states follow.

We're not based in these states — do their laws still reach our remote postings?+

Generally, yes. Coverage usually turns on where the work could be performed, not where the company sits — California, for example, generally covers employers with 15 or more employees (counted company-wide) so long as at least one works in California, and New York's threshold is just 4. If a remote posting is open to candidates in a pay-transparency state, the safer course is to treat that state's rules as applying; confirm specifics with counsel.

Do we get a chance to fix a posting before we're fined?+

Often, yes. Washington requires written notice and five business days to cure (through July 27, 2027); Illinois allows 14 days to cure a first offense and 7 days for a second on active postings; New York City imposes a $0 penalty for a first violation cured within 30 days; Massachusetts starts with a warning and a two-business-day cure period through October 29, 2027; and California will not assess a penalty for a first posting violation once the employer shows all postings have been updated. Colorado has no general statutory cure period, though its labor department has frequently used voluntary compliance letters before citations.

Do bonuses, commissions, and benefits have to be in the posting too?+

In several states, yes. Colorado, Washington, Illinois, Minnesota, and New Jersey generally require a general description of benefits and other compensation — such as bonuses, commissions, or equity — alongside the pay range. A short summary (health coverage, retirement plan, bonus eligibility) is typically what regulators expect; exact dollar values for benefits are generally not required. Check each state's guidance for the details.

Who enforces these laws, and how do penalties add up?+

Mostly state labor agencies: California's Labor Commissioner ($100–$10,000 per violation), Colorado's Department of Labor and Employment ($500–$10,000), the Illinois Department of Labor (up to $500, then $2,500, then $10,000 for repeat offenses), the New York State DOL (up to $1,000, $2,000, then $3,000), and the New Jersey DOL (up to $300, then $600). In New York City, the Commission on Human Rights enforces, with penalties up to $250,000 for uncured or willful violations; in Massachusetts it is the Attorney General. Because penalties are typically per violation — often per posting — a non-compliant template reused across openings can compound.

A staffing agency or job board posts our roles — is a missing range still on us?+

Generally, yes. These laws typically hold the employer responsible for postings made on its behalf, including through recruiters, staffing agencies, and job boards, and some statutes also expose the third party directly. Washington's 2025 amendment carved out only postings that are digitally scraped and republished without the employer's consent. The practical fix is to give agencies the approved range and benefits summary in writing and to spot-check live listings.

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Sources

Last reviewed July 8, 2026. Laws change — always confirm current rules for your jurisdiction.FairHire is an informational tool, not legal advice. Have qualified counsel review your hiring questions before use.